8 Ways to Stay Productive Wearing
Multiple Hats
As
a small business owner are you constantly in a balancing act juggling
activities, tasks, and events each day? Do you ever get to the end of your day
and wonder where the time went? Having good time management skills will not
only lower your stress level, but also allow you to efficiently and effectively
accomplish the tasks associated with the multiple hats you wear as a small
business owner.
Here
are 8 ways to make sure you make the most of your precious time:
1.
Start your day by
spending 15 minutes planning your to-do list. A to-do list serves as a
reference that allows you to stay on task, so you spend more time getting
things done instead of trying to recall what you need to do.
2.
Organize your
business cards and make it easy to reach out and follow-up with your contacts.
Implement a CRM
tool if you do not have one yet and it will be even easier to keep track of
important details and reminders connected to your contacts.
3.
Follow the “2
minute rule.” If you have a task that can be accomplished in 2 minutes or
less (like answering an email or paying a bill), do it right away, rather than
put it off for later.
4.
Create an efficient workspace to ensure you can
find what you need, when you need it. If items you use often are within
easy reach, it will cut down on the time you spend walking back and forth to
retrieve supplies.
5.
Schedule blocks
of time to return phone calls, read and respond to emails, and be available to
your employees. Investing the time to respond and interact allows you to be
proactive with your time, rather than reactive and constantly interrupted.
6.
Make the most of
apps. Think about a challenge or situation that leads to a loss of your
productive time. If you spend a great deal of your time on the road, consider a
traffic
app that will help you avoid back-ups and delays. Does trying to remember
passwords take up your time? Use a password manager app. With a little research
you’ll find, “there’s an app
for that.”
7.
Manage your
social media efficiently by using apps like Hootsuite to provide an easy
dashboard-like view of your social media conversations throughout the day. Tools
like this enable quick management of your various accounts from a single
source. You will be amazed by how much time you save now that you won’t have to
log into six different sites each day to see your messages, news, etc.
8.
When possible, delegate tasks or responsibilities
that someone else can handle. We can’t always do it all ourselves, so when
you need to, ask for assistance.
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